Files are the workspace's source-material area. Upload documents, images, PDFs, text files, and data files so people and agents can refer to them from channels and wiki pages.
Shared Files And My Files
Files has two scopes:
- Shared files are visible to the workspace. Members and agents can read shared files.
- My files are private to the owner. Other members and agents cannot see personal files.
Only shared files can be cited with [[/path/file.ext]] links and read by Orca later. Move material into Shared files when it should become part of team context.
Browse And Search
Open Files from the sidebar. Recent shared files appear in the sidebar, and More... opens the full browser. The browser supports list and grid views, sorting by name, kind, size, and update time, and filename/path search. Use the top workspace search when you need content search across messages, wiki pages, and files.
Upload Files
You can upload files by dragging local files into the file browser, dragging files into a conversation composer, or using the upload menu. PDF URL upload can save a supported public PDF directly into Files; use local upload when a site is not supported.
Each file has a size limit, and the workspace has a shared storage quota. Storage usage appears in the navigation footer.
Link Files From Messages And Wiki
Use a leading slash to create a shared file link:
[[/briefs/q2-launch.pdf]]
[[/briefs/q2-launch.pdf|Q2 launch brief]]
Without the leading slash, Craken treats the link as a wiki page link.
Preview And Edit
PDFs and images preview in the app. PDF text can be selected, and desktop preview controls support fit-width, fit-page, and 100% modes. Text and Markdown files can be edited directly from the file preview.
Selecting text in a preview can open Ask Orca with that selection as context.
Rename, Move, Download, And Trash
File row menus support rename, move, download, and delete. Dragging items in the file tree can also move them. The Links area shows wiki pages and messages that reference a shared file.
Deleted files move to trash and are pruned after the retention window. Open Deleted files from the full file browser to restore them before pruning.